{"id":7113,"date":"2025-05-31T08:00:29","date_gmt":"2025-05-31T15:00:29","guid":{"rendered":"https:\/\/blogschapman.wpenginepowered.com\/academics\/2025\/05\/31\/new-process-for-canvas-access-for-student-assistants\/"},"modified":"2026-07-20T06:46:40","modified_gmt":"2026-07-20T06:46:40","slug":"new-process-for-canvas-access-for-student-assistants","status":"publish","type":"post","link":"https:\/\/blogs.chapman.edu\/academics\/2025\/05\/31\/new-process-for-canvas-access-for-student-assistants\/","title":{"rendered":"Process for Canvas Access for Student Assistants"},"content":{"rendered":"

Dear Chapman Instructors and Staff,<\/p>\n

Do you need to add a student to a Canvas course in some type of Assistant or Grader or Tutor role? Please read on to learn how to get Canvas access for your student assistants.<\/p>\n

Undergraduate Student Workers<\/h2>\n

Supplemental Instruction (SI) Leaders and Tutors<\/h3>\n

For SI Leaders and Tutors, please work with the Tutoring and Learning Center (tutor@chapman.edu<\/a>).\u00a0 The TLC will request Canvas access for these students on your behalf.\u00a0 You do not need to request Canvas access separately.<\/p>\n

Other Undergraduate Student Workers (Graders, etc.)<\/h3>\n

During the hiring process, the person hiring the student worker should indicate that Canvas access is needed.\u00a0 The Hiring Manager should do this as they are creating the student job posting in PeopleAdmin.<\/p>\n

For all questions about Canvas access for undergraduate student workers, please contact Student Employment at studemp@chapman.edu<\/a>.\u00a0 Student Employment will work with the relevant teams to ensure that the student worker completes FERPA training, receives a student worker email address, and gets access to the appropriate Canvas course(s) with the appropriate role.<\/p>\n

\"Indicating<\/a>
Indicating that FERPA training and a student worker email are needed in PeopleAdmin<\/figcaption><\/figure>\n
\"Indicating<\/a>
Indicating that Canvas access is needed in PeopleAdmin<\/figcaption><\/figure>\n

Graduate Student Workers<\/h2>\n

GShips (GTAs, GRAs, etc.)<\/h3>\n

For GShips, please work with the Office of Research and Graduate Education (GradEd@chapman.edu<\/a>).\u00a0 Graduate Education will request Canvas access for these students on your behalf.\u00a0 You do not need to request Canvas access separately.<\/p>\n

Other Graduate Student Workers<\/h3>\n

During the hiring process, the person hiring the student worker should indicate that Canvas access is needed.\u00a0 The Hiring Manager should do this as they are creating the student job posting in PeopleAdmin.<\/p>\n

For all questions about Canvas access for graduate student workers (not GShips), please contact Student Employment at studemp@chapman.edu<\/a>.\u00a0 Student Employment will work with the relevant teams to ensure that the student worker completes FERPA training, receives a student worker email address, and gets access to the appropriate Canvas course(s) with the appropriate role.<\/p>\n

Unpaid Positions (Internships, etc.)<\/h2>\n

Occasionally a student needs Canvas access for an unpaid position.\u00a0 Perhaps the student is assisting with a Canvas course as part of an internship or earning academic credit.\u00a0 These cases require special approval by the Vice Provost for Undergraduate Education (for undergraduate students) or the Associate Vice President for Graduate Education (for graduate students).<\/p>\n

Undergraduate Students<\/h3>\n

Please submit this form<\/a>.\u00a0 This form goes directly to the Vice Provost for Undergraduate Education.<\/strong><\/p>\n

Graduate Students<\/h3>\n

Please contact GradEd@chapman.edu<\/a>.<\/p>\n

\n\n\n\n\n\n\n\n\n
Do you need to add\u2026?<\/b><\/td>\nPlease contact:<\/b><\/td>\n<\/tr>\n
A Tutor or SI Leader<\/span><\/td>\nTutoring and Learning Center (tutor@chapman.edu<\/a>)<\/span><\/td>\n<\/tr>\n
A Grader or other undergraduate student worker<\/span><\/td>\nStudent Employment (studemp@chapman.edu<\/a>)<\/span><\/td>\n<\/tr>\n
A GTA, GRA, or other GShip<\/span><\/td>\nGraduate Education (GradEd@chapman.edu<\/a>)<\/span><\/td>\n<\/tr>\n
A graduate student worker (not a GShip)<\/span><\/td>\nStudent Employment (studemp@chapman.edu<\/a>)<\/span><\/td>\n<\/tr>\n
A student doing an internship or earning academic credit<\/span><\/td>\nGradEd@chapman.edu<\/a> for graduate students or submit <\/span>this form<\/span><\/a> for undergraduate students<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Dear Chapman Instructors and Staff, Do you need to add a student to a Canvas course in some type of 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