When purchasing hardware (laptops, tablets, etc.) and software for university use, there are particular guidelines that all Chapman Community members must be aware of. We understand there are times when it may seem more convenient to purchase these products on your own or an emergency need arises that prompts the purchase of new software or devices. However, policies and guidelines are in place to protect the university and the purchaser.
Below are some quick tips on best practices for those considering purchasing any new hardware or software.
- All software purchased and downloaded to any Chapman-owned computer or equipment requires an agreement to be reviewed & approved by IS&T (Information Systems & Technology), Purchasing, and Legal Affairs before the purchase. Please follow the steps below when purchasing software:
- All software purchases must also be checked and cleared by our Digital Accessibility and Information Security teams before sending them to Legal Affairs for approval. Complete and submit the online Software Application Review form.
- Once the Software Application Review process has been completed and approved by IS&T, you may send the request to Legal Affairs.
- The university policy is that all technology purchases (including laptops, tablets, iPads, and software) must go through IS&T. Students, staff, and faculty may not purchase any of this equipment on their company PCard or use their personal credit/debit card without prior approval (from both IS&T and Purchasing). It is University policy that all technology and software purchases are made via a Purchase Order (PO) through your respective college/department. The consequences of not following policies and procedures can be that the product may not be supported and/or we may not implement it. Also, the purchaser may not be eligible for reimbursement.
For more information about purchasing hardware and software at Chapman University, please review our online resources below before making a purchase.
Chapman University Information Systems & Technology Department