{"id":3617,"date":"2024-08-09T13:33:32","date_gmt":"2024-08-09T20:33:32","guid":{"rendered":"https:\/\/blogschapman.wpenginepowered.com\/information-systems\/2024\/08\/09\/preparing-cybersecurity-wise-a-guide-for-university-staff-and-faculty\/"},"modified":"2026-07-20T20:20:03","modified_gmt":"2026-07-20T20:20:03","slug":"preparing-cybersecurity-wise-a-guide-for-university-staff-and-faculty","status":"publish","type":"post","link":"https:\/\/blogs.chapman.edu\/information-systems\/2024\/08\/09\/preparing-cybersecurity-wise-a-guide-for-university-staff-and-faculty\/","title":{"rendered":"Preparing Cybersecurity"},"content":{"rendered":"<p><span data-contrast=\"auto\">As we gear up for the new academic year, it\u2019s crucial for the Chapman community to prioritize cybersecurity. As the Chief Information Security Officer (CISO), I understand the unique challenges faced by educational institutions. <\/span><span data-contrast=\"auto\">Let\u2019s explore practical steps to enhance our digital defenses:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<ol>\n<li><b><span data-contrast=\"auto\"> Stay Informed and Educated<\/span><\/b>\n<ul>\n<li><span data-contrast=\"auto\">Cyber threats evolve constantly. Read Chapman InfoSec\u2019s blog posts and attend training sessions to stay up to date. Familiarize yourself with the latest attack vectors, phishing techniques, and security best practices. Knowledge is our strongest armor.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Secure Your Devices<\/span><\/b>\n<ul>\n<li><b><span data-contrast=\"auto\">Laptops and Desktops<\/span><\/b><span data-contrast=\"auto\">: Ensure that your work devices are encrypted and protected by strong passwords. Regularly update your operating system and applications.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276,&quot;469777462&quot;:[720],&quot;469777927&quot;:[0],&quot;469777928&quot;:[1]}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Mobile Devices<\/span><\/b><span data-contrast=\"auto\">: Apply security measures to your smartphones and tablets. Enable biometric authentication (fingerprint or face recognition).<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276,&quot;469777462&quot;:[720],&quot;469777927&quot;:[0],&quot;469777928&quot;:[1]}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Two-Factor Authentication (2FA)<\/span><\/b>\n<ul>\n<li><a href=\"https:\/\/www.chapman.edu\/campus-services\/information-systems\/security\/2-factor-authentication.aspx\"><span data-contrast=\"none\">2FA is required<\/span><\/a> <span data-contrast=\"auto\">for all your Chapman accounts\u2014university email, learning management systems, and administrative portals. 2FA adds an extra layer of security by requiring a second form of authentication.<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Data Protection<\/span><\/b>\n<ul>\n<li><b><span data-contrast=\"auto\">Sensitive Information<\/span><\/b><span data-contrast=\"auto\">: Handle student and employee data with care. <\/span><a href=\"https:\/\/www.chapman.edu\/campus-services\/information-systems\/software\/encryption\/index.aspx\"><span data-contrast=\"none\">Encrypt files<\/span><\/a> <span data-contrast=\"auto\">containing personal information and limit access to authorized personnel.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276,&quot;469777462&quot;:[720],&quot;469777927&quot;:[0],&quot;469777928&quot;:[1]}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">Cloud Storage<\/span><\/b><span data-contrast=\"auto\">: Use university-approved <\/span><a href=\"https:\/\/www.chapman.edu\/campus-services\/information-systems\/services\/cloud-storage.aspx\"><span data-contrast=\"none\">cloud services for file storage<\/span><\/a> <span data-contrast=\"auto\">(OneDrive and SharePoint). Regularly back up critical data.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276,&quot;469777462&quot;:[720],&quot;469777927&quot;:[0],&quot;469777928&quot;:[1]}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Phishing Awareness<\/span><\/b>\n<ul>\n<li><span data-contrast=\"auto\">Be vigilant about phishing emails. Verify sender addresses, avoid clicking suspicious links, and report any phishing attempts promptly to <\/span><a href=\"mailto:abuse@chapman.edu\"><span data-contrast=\"none\">abuse@chapman.edu<\/span><\/a><span data-contrast=\"none\">.<\/span><span data-contrast=\"auto\"> Cybercriminals often target educational institutions.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Secure Your Home Office<\/span><\/b>\n<ul>\n<li><span data-contrast=\"auto\">Many of us work remotely. Secure your home network by changing default router passwords.<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Safe File Sharing<\/span><\/b>\n<ul>\n<li><span data-contrast=\"auto\">Use <a href=\"https:\/\/www.chapman.edu\/campus-services\/information-systems\/services\/cloud-storage.aspx\">university-approved platforms for sharing files<\/a> (OneDrive and SharePoint). Avoid public file-sharing services. Encrypt sensitive files before sharing.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><span data-contrast=\"auto\"> Teach and Advocate<\/span><\/b>\n<ul>\n<li><span data-contrast=\"auto\">Educate your colleagues and students about cybersecurity. Encourage them to follow best practices. A collective effort strengthens our defenses.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><span data-contrast=\"auto\">Remember, cybersecurity is everyone\u2019s responsibility. By adopting these practices, we contribute to a safer digital environment for our Chapman community. Let\u2019s start the academic year on a secure note!<\/span><\/p>\n<p><span data-contrast=\"auto\">Stay safe, stay vigilant!<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Keith Barros<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Chief Information Security Officer (CISO)<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wise: A Guide for University Staff and Faculty<\/p>\n","protected":false},"author":3283,"featured_media":3577,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center 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Barros","chapman_pin_hero_slider":"","footnotes":""},"categories":[35,23,26],"tags":[34,36,45],"class_list":["post-3617","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-information-security","category-ist","category-technology","tag-cybersecurity","tag-infosec","tag-phishing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Information Systems &amp; Technology | Chapman Blogs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.chapman.edu\/information-systems\/2024\/08\/09\/preparing-cybersecurity-wise-a-guide-for-university-staff-and-faculty\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Preparing Cybersecurity - Information 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