{"id":4003,"date":"2025-08-13T10:25:54","date_gmt":"2025-08-13T17:25:54","guid":{"rendered":"https:\/\/blogschapman.wpenginepowered.com\/information-systems\/2025\/08\/13\/security-notice-regarding-read-ai\/"},"modified":"2025-08-13T10:25:54","modified_gmt":"2025-08-13T17:25:54","slug":"security-notice-regarding-read-ai","status":"publish","type":"post","link":"https:\/\/blogs.chapman.edu\/information-systems\/2025\/08\/13\/security-notice-regarding-read-ai\/","title":{"rendered":"Security Notice Regarding Read AI"},"content":{"rendered":"<p><span data-contrast=\"auto\">We have received increasing reports of Read AI appearing in Zoom and Microsoft Teams meetings created by the Chapman community. Meeting hosts and participants have found Read AI unwelcome, especially when it begins recording the meeting. Members of the Chapman community have expressed security and privacy concerns, resulting in an investigation of the risks.<\/span><\/p>\n<p><span data-contrast=\"auto\">After investigation, <\/span><b><span data-contrast=\"auto\">the use of Read AI is <\/span><\/b><b><span data-contrast=\"auto\">prohibited<\/span><\/b> <span data-contrast=\"auto\">due to security, privacy, and institutional data risks. If software capabilities similar to those of Read AI are needed, IS&amp;T recommends Zoom AI Companion instead, provided there is consent from all meeting participants to use it.\u00a0<\/span><\/p>\n<p><strong>What is Read AI?<\/strong><\/p>\n<p><span data-contrast=\"auto\">Read AI is an Artificial Intelligence (AI) assistant that uses AI to generate summaries and transcripts of virtual meetings. It can attach itself to your calendar and join, transcribe, record, and summarize online meetings, even when you are not in attendance. If not properly monitored, it can do this without the meeting host\u2019s and other attendees\u2019 consent or awareness. Read AI might also then share these summaries automatically before the meeting host can check for accuracy.<\/span><\/p>\n<p><strong>What steps has IS&amp;T taken regarding the concerns related to Read AI?\u00a0<\/strong><\/p>\n<ul>\n<li><span data-contrast=\"auto\">IS&amp;T investigated the security and privacy risks associated with Read AI.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">IS&amp;T contacted Zoom and Microsoft Teams for enhanced privacy protection measures.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">IS&amp;T is communicating broadly about the risks presented by Read AI.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>How is IS&amp;T currently addressing the security and privacy concerns related to Read AI?<\/strong><\/p>\n<p><span data-contrast=\"auto\">IS&amp;T is blocking the addition of the Read AI app in both Zoom and Microsoft Teams. However, this does not completely block the use of Read AI. We are working closely with Zoom and Microsoft Teams to investigate further methods of blocking this application.<\/span><\/p>\n<p><strong>What can I use instead of Read AI?<\/strong><\/p>\n<p><span data-contrast=\"auto\">At this time, <\/span><a href=\"https:\/\/blogs.chapman.edu\/information-systems\/2024\/05\/01\/announcing-the-integration-of-zoom-ai-companion\/\"><span data-contrast=\"none\">Zoom AI Companion<\/span><\/a><span data-contrast=\"auto\"> is approved for use with Zoom, provided appropriate consent is obtained. California law requires every meeting participant to agree before a call is recorded or transcribed.<\/span> <span data-contrast=\"auto\">Therefore, if you feel it\u2019s necessary to record or transcribe a meeting, you must obtain consent from all participants first.<\/span><\/p>\n<p><span data-contrast=\"auto\">IS&amp;T is working to bring other alternative solutions in addition to Zoom AI Companion. We will communicate about approved replacements as soon as they are validated. In the meantime, please do not add any other AI meeting assistants to your meetings without consulting IS&amp;T.<\/span><\/p>\n<p><strong>How can I disable my Read AI account?<\/strong><\/p>\n<p><span data-contrast=\"auto\">Read AI offers instructions on its website on <a href=\"https:\/\/support.read.ai\/hc\/en-us\/articles\/27135769469971-How-do-I-deactivate-my-Read-account\">how to disable the account<\/a><\/span><span data-contrast=\"auto\">. However, some have found they need to <a href=\"https:\/\/blogs.chapman.edu\/academics\/2025\/07\/23\/being-stalked-by-read-ai-steps-to-remove-your-read-ai-account\/\">delete the account <\/a><\/span><span data-contrast=\"auto\">completely to make Read AI stop joining meetings.<\/span><\/p>\n<p><strong>If I am creating meetings, how can I keep others from inviting Read AI to my meeting?<\/strong><\/p>\n<p><span data-contrast=\"auto\">One way to stop Read AI from joining your meetings is to turn on the waiting room (Zoom) or the lobby (Microsoft Teams). If you see Read AI in the waiting room or lobby, do not let it in. For more information, visit our blog post titled, <\/span><a href=\"https:\/\/blogs.chapman.edu\/information-systems\/2024\/05\/08\/managing-ai-bots-meeting-assistants-in-virtual-meetings\/\"><span data-contrast=\"none\">Managing AI Bots (Meeting Assistants) in Virtual <\/span><\/a><span data-contrast=\"none\">Meetings.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/using-the-lobby-in-microsoft-teams-meetings-eaf70322-d771-4043-b595-b40794bac057\"><span data-contrast=\"none\">How to use the lobby in Microsoft Teams<\/span><\/a><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0063329\"><span data-contrast=\"none\">How to use the waiting room in Zoom<\/span><\/a><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>How can I remove Read AI once it has joined my meeting?<\/strong><\/p>\n<p><span data-contrast=\"auto\">If Read AI has joined your meeting and you need to remove it, you can do so as long as you are the host or the co-host.<\/span><\/p>\n<p><span data-contrast=\"auto\">In Microsoft Teams, you can <\/span><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/remove-a-person-from-a-meeting-9bb9230b-a722-43ee-a916-66ad5cd34a0b\"><span data-contrast=\"none\">use the participants list<\/span><\/a><span data-contrast=\"auto\"> to remove someone from an ongoing meeting. Right-click the name of the person you want to remove and choose Remove from the drop-down menu.<\/span><\/p>\n<p><span data-contrast=\"auto\">In Zoom, you can use the <\/span><a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0065566\"><span data-contrast=\"none\">instructions on managing participants<\/span><\/a><span data-contrast=\"auto\"> in a meeting to either put the meeting bot in the waiting room or dismiss it entirely.<\/span><\/p>\n<p><span data-contrast=\"auto\">If you have any questions about this notice, please contact IS&amp;T via the Service Desk at <a href=\"mailto:servicedesk@chapman.edu\">servicedesk@chapman.edu<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>We have received increasing reports of Read AI appearing in Zoom and Microsoft Teams meetings created by the Chapman community. [&hellip;]<\/p>\n","protected":false},"author":3283,"featured_media":3996,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"custom_author_name":"","chapman_pin_hero_slider":"","footnotes":""},"categories":[35,23,24],"tags":[238,36,275],"class_list":["post-4003","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-information-security","category-ist","category-ist-news","tag-ai","tag-infosec","tag-online-meetings"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Information Systems &amp; Technology | Chapman Blogs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.chapman.edu\/information-systems\/2025\/08\/13\/security-notice-regarding-read-ai\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Security Notice Regarding Read AI - Information Systems &amp; Technology\" \/>\n<meta property=\"og:description\" content=\"We have received increasing reports of Read AI appearing in Zoom and Microsoft Teams meetings created by the Chapman community. 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