Optimizing your Canvas course storage For Instructors

Dear Chapman University faculty,

As you continue to teach remotely, you may need to optimize your Canvas account’s storage space to share large files with your students. Your Canvas course storage is limited, so if you upload too many large files, you may run out of space.

In this blog, we will review some of the alternate solutions and tools available to you to share large files on Canvas and avoid storage space issues.

• If you want to upload documents to Canvas directly, consider converting them to PDF. Converting files to PDF will help decrease the file size.
• • Save Microsoft Office files as PDF

• Use third-party tools to share large files on Canvas.
• • DropBox
  • Office 365
  • Google Drive

• Use third-party tools to create share files outside of Canvas. If you choose to share files in shared folders outside of Canvas, make sure to follow FERPA guidelines.
• • DropBox Folder
  • Google Drive Folder
  • Microsoft OneDrive Folder

• Instead of uploading video files to Canvas, Use Panopto to share video files with your students.
• • Getting Started with Panopto
  • How to use Panopto in Canvas
  • Panopto Copies Your Zoom Cloud Recordings

Ultimately, our recommendation is to use an external application to store large files, then either add a link or embed those files on Canvas.

If you have any questions about these tools, please contact the Educational Technology Services team at edutech@chapman.edu; or visit our Virtual Tech Hub, Monday to Friday, 9:30 to 11:30 AM, and 2:30 to 4:30 PM at http://bit.ly/virtualtechhub.

Thank you.