Last year Google announced it would end its long-standing policy of providing unlimited storage to higher education institutions. As a result, the Chapman community will have to reduce its storage consumption across various accounts, such as Google Drive and Google Photos. 

The following table describes a list of expected major changes to Google services: 

  • The creation of new Shared Drives has been disabled
  • Active students will receive a 5 GB storage quota – July 2022
  • Faculty and staff will receive a 40 GB storage quota – July 2022
  • Shared drive owners will be notified to download or move data – October 2022
  • Shared drives owned by Alumni/Former Students will be deleted – November 2022
  • Shared drive owners owned by active students will be deleted – April 2023
  • Alums will have access to Google removed one year, post-graduation – Starting Fall 2022

We will proceed with quota implementation soon, which is not expected to be immediately impactful. IS&T will temporarily allow those currently over to exceed the new limits and will contact them separately. 

We recommend that you transfer your files to Microsoft OneDrive, due to its simple integration with the rest of Microsoft’s ecosystem and the amount of storage offered to each user, which is 5 terabytes.  

Moreover, if you are a Canvas user who likes to add live documents to your courses and if you have more than 40 gigabytes of content in your Google Drive, Microsoft OneDrive can be a viable option. 

All affected users will receive communication in advance of the anticipated implementation dates. Chapman University IS&T will take every measure to minimize impact. We have created a resource page with information, FAQs, and file migration steps to help you during this process. Please continue to check this page for the latest project updates and take advantage of the resources below: 

For technical assistance, please don’t hesitate to contact the Service Desk at 714-997-6600 or servicedesk@chapman.edu. 

 

Thank you, 

Chapman University Information Systems & Technology 

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