Chapman University Information Systems and Technology (IS&T) is announcing the end of the availability of the Dropbox cloud storage application in June of 2024. We do not make this decision lightly and understand the extra burden that changing technology solutions places on us all; however, due to changes in the type of solutions being offered to us by vendors and other factors, we have made the decision to consolidate our cloud storage solution to streamline the process and simplify the steps.
Please read the following to learn more about the retirement of Dropbox and receive an update on Google storage changes and availability.
Announcing the Dropbox End of Availability
In 2021, IS&T announced our updated guidance on the preferred platforms for cloud storage and file sharing activity. Microsoft OneDrive (and related Microsoft products) remain our recommended choice for file storage for students, faculty, and staff. Google Drive is still available, but with new quotas due to the ending of unlimited storage.
Dropbox licenses will no longer be generally available for Chapman users in June of 2024. Reasons for this change include:
- A desire to move the University towards a common platform available to all faculty, staff, and students
- End of unlimited storage, which has significantly driven up costs
- Enhanced security features available in OneDrive
Note that free or personally paid accounts will not be restricted from running, but we highly recommend using alternatives for Chapman University data. A web link with additional information on data migrations is included at the bottom of this article.
Google storage – Quota Enforcement
Last year we announced Chapman University is subject to the new storage limits imposed by Google, and default quota limits were placed on all accounts last year. We made temporary exceptions for those over their quotas but will now require everyone to reduce their consumption to be under their limits by July 14th of 2023.
- Students: 10GB
- Faculty & Staff: 40GB
You can view your current Google storage usage by clicking here. We will reach out to all those currently over these limits to ask them to reduce their consumption in the coming months.
Migrating data from Dropbox and Google
To help you with the data migration process, IS&T has created a resource page with additional details on migrating data and a request form for additional assistance. Please visit chapman.edu/datamigration to get started. Again, we understand this can be inconvenient and want to make this transition as easy as possible. Please contact Chapman University Service Desk if you encounter any technical issues.
Chapman University Information Systems and Technology