Zoom Essentials, Features, and Enhancements

Dear Chapman community, 

Zoom has evolved tremendously over the last year. Please review this blog to learn about Zoom’s essentials. In this blog, we have included features and enhancements that will help you learn how to get set up and get going. We recommend you review the steps below and create practice Zoom meetings to familiarize yourself with the new features. 

Before the Zoom meeting creation:  

• Activate your Chapman University Zoom account (If it is not activated)
  • Important notes: 

• • • Starting July 15, all meetings hosted using a free Zoom license are subject to a 40-minute time limit per meeting; however, Chapman University faculty members automatically receive a Zoom Pro license.
    • Staff members are recommended to use Microsoft Teams or Zoom (up to 40 minutes). 
    • Students who need web conferencing tools to collaborate can use Microsoft Teams, Google Meet, or Zoom (up to 40 minutes).
    • If you are a staff member or a student (department director, admin, GTA, etc.) who may need a Zoom Pro license, please contact the Service Desk.
• Update the Zoom application 
• Check Zoom’s accessibility settings 
• Enable Zoom in Canvas (For instructors)

During the Zoom meeting creation:

• Creating and scheduling Zoom meetings
  • Securing your Zoom meeting
  • Add a Waiting Room for your meetings
  • If you intend to share your screen, review your meeting’s Screen Share settings
  • For large meetings, assign someone to act as your Co-Host
• If you want to record your meetings, record them in the cloud to save disk space on your local hard drive and to be able to easily share the recordings later.
• Create your class Zoom meetings in Canvas (for instructors)
  • Create recurring Zoom meetings for your classes so that each occurrence uses the same Meeting ID and settings.
  • Before the class, meet with your Ho-Host and plan for managing the meeting participants.
  • Start your class Zoom meetings in Canvas (for instructors)
  • Using your Zoom-enabled classroom (for instructors)
    • • Orange Campus Bookings Page
      • Rinker Campus Bookings Page to learn how to use Classroom technology, make an appointment through Microsoft Bookings to get help from our technical team.

Zoom meeting tips:

• Utilize Breakout Rooms to allow for group work
• Use the Annotation Tools to keep your participants engaged
• Prepare the content you want to share with your participants ahead of time
• Turn off other applications’ notifications and close applications that have pop-ups on your computer
• Test your Zoom audio and video settings
• Create a contingency plan for your online meetings
• Minimize your data usage to avoid audio and video issues during the meeting
  • Only share your screen when necessary
  • Shut down or limit other high-bandwidth applications on your devices at your location

Zoom Training and Resources:

• Zoom Learning Center
• Zoom’s YouTube channel
• ‘Zoom Bombing’ Prevention
• Chapman’s Remote Working Backgrounds
• How to find and understand Zoom settings
• Tips for making your Zoom meetings more secure
• Chapman University Higher Ed and Technology blog
• New Zoom apps available to the Chapman community

Zoom Background Images:

• Add a little Panther spirit to your next class or meeting with these Chapman-themed Zoom backgrounds. The images, which are perfectly sized for Zoom, are available to all faculty, staff, and students.
• Leatherby Libraries has also provided the Chapman community with an entire album of Leatherby Libraries Zoom background images.

For technical help, please contact the Service Desk at 714-997-6600 or servicedesk@chapman.edu. 

Thank you, 

Chapman University Information Systems & Technology 

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